ScaleHorse

Media

Virtual assistant for media

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

Start here

Tell us the role. We'll set up the call.

or book a call directly

A designer desk with color swatches, sketches and a tablet.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A virtual assistant for media teams schedules guests, cuts admin and keeps the publish calendar.

The editor still decides the story and the cut.

Two jobs shape a normal week for media: Book guests and send the brief the producer wrote, and update the publish calendar. Firms hire for that rhythm, not for an empty inbox.

  • Book guests and send the brief the producer wrote

  • Update the publish calendar

  • Log assets in Frame.io or Drive

  • Chase releases and names for the credits

  • Prep captions from the transcript the editor approved

Book guests and send the brief the producer wrote. For media, that work sits beside Frame.io, Descript or Drive. The principal still makes the call above it.

Update the publish calendar. Ask each finalist for media when they last did this, and whether they did it in Frame.io, Descript or Drive.

The brief for media should treat this as a standing job: log assets in Frame.io or Drive. Frame.io, Descript or Drive is where the office checks it.

Chase releases and names for the credits. If the hire has not used Frame.io, Descript or Drive, the first month for media includes learning it, and the principal still reviews the output.

Prep captions from the transcript the editor approved. For media, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name Frame.io, Descript or Drive in the brief for media when the hire will use it in the first week.

Say whether A publish calendar is required on day one for media, or taught after the start.

A short task in The guest brief template can be part of the interview for media, if you want to see the work.

You grant access to Asana or the production board. For media, the hire should have that login before week two.

  • Frame.io, Descript or Drive

  • A publish calendar

  • The guest brief template

  • Asana or the production board

The line

Compliance boundary

The hire does not choose the story, publish a cut, or speak as the brand.

For media, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place a production assistant, a writer for first drafts and an editor only if the brief says so.

Three people are introduced for media. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the media brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for media are for learning Frame.io, Descript or Drive and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for media: Log assets in Frame.io or Drive.

  3. 03

    The day-90 review asks one question for media: is “Prep captions from the transcript the editor approved” happening without you chasing it?

What we ask before we search

  • On the call for media, we ask who does this today: book guests and send the brief the producer wrote.
  • We ask which of these the hire for media must open on day one: Frame.io, Descript or Drive, A publish calendar, The guest brief template.
  • For media, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for media before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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