ScaleHorse

Virtual assistant

Virtual assistant for engineering

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

Start here

Tell us the role. We'll set up the call.

or book a call directly

An engineer in a hard hat and mask reviewing work on site.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A virtual assistant for engineering firms controls documents, RFIs and the project admin.

The engineer still designs, checks and signs.

Two jobs shape a normal week for engineering: Log RFIs and chase the response, and file the current revision in Aconex or Procore. Firms hire for that rhythm, not for an empty inbox.

  • Log RFIs and chase the response

  • File the current revision in Aconex or Procore

  • Update the transmittal the engineer approved

  • Chase timesheets into the job-cost sheet

  • Prep the progress claim pack for review

Log RFIs and chase the response. For engineering, that work sits beside Aconex or Procore. The principal still makes the call above it.

File the current revision in Aconex or Procore. Ask each finalist for engineering when they last did this, and whether they did it in A revision and transmittal register.

The brief for engineering should treat this as a standing job: update the transmittal the engineer approved. Aconex or Procore is where the office checks it.

Chase timesheets into the job-cost sheet. If the hire has not used Aconex or Procore, the first month for engineering includes learning it, and the principal still reviews the output.

Prep the progress claim pack for review. For engineering, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name Aconex or Procore in the brief for engineering when the hire will use it in the first week.

Say whether A revision and transmittal register is required on day one for engineering, or taught after the start.

A short task in The RFI log can be part of the interview for engineering, if you want to see the work.

You grant access to Xero or the job-cost workbook. For engineering, the hire should have that login before week two.

  • Aconex or Procore

  • A revision and transmittal register

  • The RFI log

  • Xero or the job-cost workbook

The line

Compliance boundary

The hire does not design, certify, or change a calculation.

For engineering, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place a project assistant and a bookkeeper for the claim pack.

Three people are introduced for engineering. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the engineering brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for engineering are for learning Aconex or Procore and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for engineering: Update the transmittal the engineer approved.

  3. 03

    The day-90 review asks one question for engineering: is “Prep the progress claim pack for review” happening without you chasing it?

What we ask before we search

  • On the call for engineering, we ask who does this today: log RFIs and chase the response.
  • We ask which of these the hire for engineering must open on day one: Aconex or Procore, A revision and transmittal register, The RFI log.
  • For engineering, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for engineering before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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