Law Firms
Virtual assistant for law firms
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for law firms runs matter admin, dates and the client chase.
A lawyer still gives advice and signs the work.
Two jobs shape a normal week for law firms: Open matters in LEAP, Actionstep or Clio, and diary deadlines the lawyer has set. Firms hire for that rhythm, not for an empty inbox.
Open matters in LEAP, Actionstep or Clio
Diary deadlines the lawyer has set
Chase clients for documents the lawyer listed
Draft a first-pass chronology for review
Prepare bills from the time the fee earner recorded
Open matters in LEAP, Actionstep or Clio. For law firms, that work sits beside LEAP, Actionstep, Clio or Smokeball. The principal still makes the call above it.
Diary deadlines the lawyer has set. Ask each finalist for law firms when they last did this, and whether they did it in LEAP, Actionstep, Clio or Smokeball.
The brief for law firms should treat this as a standing job: chase clients for documents the lawyer listed. LEAP, Actionstep, Clio or Smokeball is where the office checks it.
Draft a first-pass chronology for review. If the hire has not used LEAP, Actionstep, Clio or Smokeball, the first month for law firms includes learning it, and the principal still reviews the output.
Prepare bills from the time the fee earner recorded. For law firms, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name LEAP, Actionstep, Clio or Smokeball in the brief for law firms when the hire will use it in the first week.
Say whether InfoTrack or the firm search tool is required on day one for law firms, or taught after the start.
A short task in A deadline diary the partners trust can be part of the interview for law firms, if you want to see the work.
You grant access to The firm precedent, not a new letter. For law firms, the hire should have that login before week two.
LEAP, Actionstep, Clio or Smokeball
InfoTrack or the firm search tool
A deadline diary the partners trust
The firm precedent, not a new letter
The line
Compliance boundary
The hire does not give legal advice or send advice the lawyer has not approved.
For law firms, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a legal assistant, a receptionist and a paralegal when the brief asks.
Three people are introduced for law firms. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the law firms brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for law firms are for learning LEAP, Actionstep, Clio or Smokeball and the way the office already hands work across.
- 02
By day 60 this should be routine for law firms: Chase clients for documents the lawyer listed.
- 03
The day-90 review asks one question for law firms: is “Prepare bills from the time the fee earner recorded” happening without you chasing it?
What we ask before we search
- On the call for law firms, we ask who does this today: open matters in LEAP, Actionstep or Clio.
- We ask which of these the hire for law firms must open on day one: LEAP, Actionstep, Clio or Smokeball, InfoTrack or the firm search tool, A deadline diary the partners trust.
- For law firms, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for law firms before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.