ScaleHorse

Virtual assistant

Virtual assistant for landscapers

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

Start here

Tell us the role. We'll set up the call.

or book a call directly

A freshly mown lawn meeting a trimmed garden hedge.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A virtual assistant for landscapers books site visits, sends quotes and schedules crews.

The landscaper still prices and runs the job.

Two jobs shape a normal week for landscapers: Book measure-ups the owner will attend, and send the quote the owner priced. Firms hire for that rhythm, not for an empty inbox.

  • Book measure-ups the owner will attend

  • Send the quote the owner priced

  • Schedule the crew against the job

  • Confirm access and services before the day

  • Chase progress invoices

Book measure-ups the owner will attend. For landscapers, that work sits beside ServiceM8, Fergus or a job board. The principal still makes the call above it.

Send the quote the owner priced. Ask each finalist for landscapers when they last did this, and whether they did it in ServiceM8, Fergus or a job board.

The brief for landscapers should treat this as a standing job: schedule the crew against the job. ServiceM8, Fergus or a job board is where the office checks it.

Confirm access and services before the day. If the hire has not used ServiceM8, Fergus or a job board, the first month for landscapers includes learning it, and the principal still reviews the output.

Chase progress invoices. For landscapers, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name ServiceM8, Fergus or a job board in the brief for landscapers when the hire will use it in the first week.

Say whether A crew calendar is required on day one for landscapers, or taught after the start.

A short task in Quote templates can be part of the interview for landscapers, if you want to see the work.

You grant access to Xero for the progress invoice. For landscapers, the hire should have that login before week two.

  • ServiceM8, Fergus or a job board

  • A crew calendar

  • Quote templates

  • Xero for the progress invoice

The line

Compliance boundary

The hire does not price a landscape or change the scope.

For landscapers, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place a scheduler and a bookkeeper for progress claims.

Three people are introduced for landscapers. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the landscapers brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for landscapers are for learning ServiceM8, Fergus or a job board and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for landscapers: Schedule the crew against the job.

  3. 03

    The day-90 review asks one question for landscapers: is “Chase progress invoices” happening without you chasing it?

What we ask before we search

  • On the call for landscapers, we ask who does this today: book measure-ups the owner will attend.
  • We ask which of these the hire for landscapers must open on day one: ServiceM8, Fergus or a job board, A crew calendar, Quote templates.
  • For landscapers, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for landscapers before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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