Virtual assistant
Virtual assistant for nonprofits
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for nonprofits runs donor admin, events and the grant file.
The charity still decides the program and the donor relationship.
Two jobs shape a normal week for nonprofits: Receipt donations in the system you use, and update the donor record after a gift. Firms hire for that rhythm, not for an empty inbox.
Receipt donations in the system you use
Update the donor record after a gift
Chase grant attachments the manager listed
Build the event run sheet
Prep the board pack from the reports you already have
Receipt donations in the system you use. For nonprofits, that work sits beside Salesforce NPSP, Little Green Light or a spreadsheet you own. The principal still makes the call above it.
Update the donor record after a gift. Ask each finalist for nonprofits when they last did this, and whether they did it in Salesforce NPSP, Little Green Light or a spreadsheet you own.
The brief for nonprofits should treat this as a standing job: chase grant attachments the manager listed. Salesforce NPSP, Little Green Light or a spreadsheet you own is where the office checks it.
Build the event run sheet. If the hire has not used Salesforce NPSP, Little Green Light or a spreadsheet you own, the first month for nonprofits includes learning it, and the principal still reviews the output.
Prep the board pack from the reports you already have. For nonprofits, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Salesforce NPSP, Little Green Light or a spreadsheet you own in the brief for nonprofits when the hire will use it in the first week.
Say whether Xero for the coded receipt is required on day one for nonprofits, or taught after the start.
A short task in A grant checklist can be part of the interview for nonprofits, if you want to see the work.
You grant access to The event run-sheet template. For nonprofits, the hire should have that login before week two.
Salesforce NPSP, Little Green Light or a spreadsheet you own
Xero for the coded receipt
A grant checklist
The event run-sheet template
The line
Compliance boundary
The hire does not change a program, make a public statement, or give tax advice on a gift.
For nonprofits, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an admin assistant and a bookkeeper for the receipt file.
Three people are introduced for nonprofits. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the nonprofits brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for nonprofits are for learning Salesforce NPSP, Little Green Light or a spreadsheet you own and the way the office already hands work across.
- 02
By day 60 this should be routine for nonprofits: Chase grant attachments the manager listed.
- 03
The day-90 review asks one question for nonprofits: is “Prep the board pack from the reports you already have” happening without you chasing it?
What we ask before we search
- On the call for nonprofits, we ask who does this today: receipt donations in the system you use.
- We ask which of these the hire for nonprofits must open on day one: Salesforce NPSP, Little Green Light or a spreadsheet you own, Xero for the coded receipt, A grant checklist.
- For nonprofits, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for nonprofits before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.