ScaleHorse

Virtual assistant

Virtual assistant for dietitians

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

Start here

Tell us the role. We'll set up the call.

or book a call directly

A clinician in a white coat with a stethoscope, seated in a consulting room.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A virtual assistant for dietitians books consults and sends the prep notes.

The dietitian still assesses and writes the plan.

Two jobs shape a normal week for dietitians: Book initial and review consults, and send the food-diary form before the visit. Firms hire for that rhythm, not for an empty inbox.

  • Book initial and review consults

  • Send the food-diary form before the visit

  • Fill cancellations from the waitlist

  • Track EPC or NDIS report dates

  • Receipt fees with no clinical detail in the memo

Book initial and review consults. For dietitians, that work sits beside Cliniko or Halaxy. The principal still makes the call above it.

Send the food-diary form before the visit. Ask each finalist for dietitians when they last did this, and whether they did it in Cliniko or Halaxy.

The brief for dietitians should treat this as a standing job: fill cancellations from the waitlist. Cliniko or Halaxy is where the office checks it.

Track EPC or NDIS report dates. If the hire has not used Cliniko or Halaxy, the first month for dietitians includes learning it, and the principal still reviews the output.

Receipt fees with no clinical detail in the memo. For dietitians, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name Cliniko or Halaxy in the brief for dietitians when the hire will use it in the first week.

Say whether The food-diary form is required on day one for dietitians, or taught after the start.

A short task in A report-due list can be part of the interview for dietitians, if you want to see the work.

You grant access to Xero for the consult invoice. For dietitians, the hire should have that login before week two.

  • Cliniko or Halaxy

  • The food-diary form

  • A report-due list

  • Xero for the consult invoice

The line

Compliance boundary

The hire does not give dietary advice or write a meal plan.

For dietitians, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place a practice assistant for the book and the forms.

Three people are introduced for dietitians. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the dietitians brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for dietitians are for learning Cliniko or Halaxy and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for dietitians: Fill cancellations from the waitlist.

  3. 03

    The day-90 review asks one question for dietitians: is “Receipt fees with no clinical detail in the memo” happening without you chasing it?

What we ask before we search

  • On the call for dietitians, we ask who does this today: book initial and review consults.
  • We ask which of these the hire for dietitians must open on day one: Cliniko or Halaxy, The food-diary form, A report-due list.
  • For dietitians, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for dietitians before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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