Construction
Virtual assistant for construction
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for construction chases documents, variations and the procurement trail.
The builder still prices, signs and runs the site.
Two jobs shape a normal week for construction: Log RFIs and chase the answer, and file drawings against the current revision. Firms hire for that rhythm, not for an empty inbox.
Log RFIs and chase the answer
File drawings against the current revision
Prep variation paperwork for the builder to sign
Chase subcontractor insurance certificates
Update the procurement sheet the PM owns
Log RFIs and chase the answer. For construction, that work sits beside Procore, Aconex or Simpro. The principal still makes the call above it.
File drawings against the current revision. Ask each finalist for construction when they last did this, and whether they did it in Procore, Aconex or Simpro.
The brief for construction should treat this as a standing job: prep variation paperwork for the builder to sign. Procore, Aconex or Simpro is where the office checks it.
Chase subcontractor insurance certificates. If the hire has not used Procore, Aconex or Simpro, the first month for construction includes learning it, and the principal still reviews the output.
Update the procurement sheet the PM owns. For construction, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Procore, Aconex or Simpro in the brief for construction when the hire will use it in the first week.
Say whether A drawing register with revision rules is required on day one for construction, or taught after the start.
A short task in Xero or the job-cost sheet can be part of the interview for construction, if you want to see the work.
You grant access to A certificate folder with expiry dates. For construction, the hire should have that login before week two.
Procore, Aconex or Simpro
A drawing register with revision rules
Xero or the job-cost sheet
A certificate folder with expiry dates
The line
Compliance boundary
The hire does not certify work, price a variation, or direct the site.
For construction, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an admin assistant and a bookkeeper for the job cost file.
Three people are introduced for construction. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the construction brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for construction are for learning Procore, Aconex or Simpro and the way the office already hands work across.
- 02
By day 60 this should be routine for construction: Prep variation paperwork for the builder to sign.
- 03
The day-90 review asks one question for construction: is “Update the procurement sheet the PM owns” happening without you chasing it?
What we ask before we search
- On the call for construction, we ask who does this today: log RFIs and chase the answer.
- We ask which of these the hire for construction must open on day one: Procore, Aconex or Simpro, A drawing register with revision rules, Xero or the job-cost sheet.
- For construction, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for construction before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.