Dental Practices
Virtual assistant for dental practices
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for dental practices runs the book, recalls and treatment-plan admin.
The dentist still diagnoses and presents the plan.
Two jobs shape a normal week for dental practices: Fill cancellations from the short-notice list, and send recalls for checks and hygiene. Firms hire for that rhythm, not for an empty inbox.
Fill cancellations from the short-notice list
Send recalls for checks and hygiene
Confirm lab due dates before the visit
Take new-patient medical history forms
Receipt payments in the practice system
Fill cancellations from the short-notice list. For dental practices, that work sits beside Dental4Windows, Core Practice or Dentally. The principal still makes the call above it.
Send recalls for checks and hygiene. Ask each finalist for dental practices when they last did this, and whether they did it in Dental4Windows, Core Practice or Dentally.
The brief for dental practices should treat this as a standing job: confirm lab due dates before the visit. Dental4Windows, Core Practice or Dentally is where the office checks it.
Take new-patient medical history forms. If the hire has not used Dental4Windows, Core Practice or Dentally, the first month for dental practices includes learning it, and the principal still reviews the output.
Receipt payments in the practice system. For dental practices, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Dental4Windows, Core Practice or Dentally in the brief for dental practices when the hire will use it in the first week.
Say whether The lab portal the practice already uses is required on day one for dental practices, or taught after the start.
A short task in HotDoc or the practice booking link can be part of the interview for dental practices, if you want to see the work.
You grant access to A cancellation list the practice manager owns. For dental practices, the hire should have that login before week two.
Dental4Windows, Core Practice or Dentally
The lab portal the practice already uses
HotDoc or the practice booking link
A cancellation list the practice manager owns
The line
Compliance boundary
The hire does not diagnose, treatment-plan, or discuss clinical options.
For dental practices, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a dental receptionist, an admin assistant and a bookkeeper.
Three people are introduced for dental practices. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the dental practices brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for dental practices are for learning Dental4Windows, Core Practice or Dentally and the way the office already hands work across.
- 02
By day 60 this should be routine for dental practices: Confirm lab due dates before the visit.
- 03
The day-90 review asks one question for dental practices: is “Receipt payments in the practice system” happening without you chasing it?
What we ask before we search
- On the call for dental practices, we ask who does this today: fill cancellations from the short-notice list.
- We ask which of these the hire for dental practices must open on day one: Dental4Windows, Core Practice or Dentally, The lab portal the practice already uses, HotDoc or the practice booking link.
- For dental practices, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for dental practices before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.