Virtual assistant
Virtual assistant for orthodontists
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for orthodontists runs the treatment book, recalls and the lab dates.
The orthodontist still plans and treats.
Two jobs shape a normal week for orthodontists: Book adjustment visits on the treatment interval, and confirm lab dates before the chair. Firms hire for that rhythm, not for an empty inbox.
Book adjustment visits on the treatment interval
Confirm lab dates before the chair
Send retainer and recall reminders
Take new-patient forms
Chase treatment-fee instalments the practice approved
Book adjustment visits on the treatment interval. For orthodontists, that work sits beside Dental4Windows or the ortho practice system. The principal still makes the call above it.
Confirm lab dates before the chair. Ask each finalist for orthodontists when they last did this, and whether they did it in Dental4Windows or the ortho practice system.
The brief for orthodontists should treat this as a standing job: send retainer and recall reminders. Dental4Windows or the ortho practice system is where the office checks it.
Take new-patient forms. If the hire has not used Dental4Windows or the ortho practice system, the first month for orthodontists includes learning it, and the principal still reviews the output.
Chase treatment-fee instalments the practice approved. For orthodontists, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Dental4Windows or the ortho practice system in the brief for orthodontists when the hire will use it in the first week.
Say whether The lab portal is required on day one for orthodontists, or taught after the start.
A short task in A treatment-interval book can be part of the interview for orthodontists, if you want to see the work.
You grant access to An instalment list. For orthodontists, the hire should have that login before week two.
Dental4Windows or the ortho practice system
The lab portal
A treatment-interval book
An instalment list
The line
Compliance boundary
The hire does not plan treatment or discuss clinical options.
For orthodontists, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a practice receptionist and a treatment coordinator assistant.
Three people are introduced for orthodontists. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the orthodontists brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for orthodontists are for learning Dental4Windows or the ortho practice system and the way the office already hands work across.
- 02
By day 60 this should be routine for orthodontists: Send retainer and recall reminders.
- 03
The day-90 review asks one question for orthodontists: is “Chase treatment-fee instalments the practice approved” happening without you chasing it?
What we ask before we search
- On the call for orthodontists, we ask who does this today: book adjustment visits on the treatment interval.
- We ask which of these the hire for orthodontists must open on day one: Dental4Windows or the ortho practice system, The lab portal, A treatment-interval book.
- For orthodontists, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for orthodontists before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.