Virtual assistant
Virtual assistant for occupational therapists
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for occupational therapists schedules home visits and chases reports.
The therapist still assesses and writes the report.
Two jobs shape a normal week for occupational therapists: Book home and clinic visits, and send the intake pack before the visit. Firms hire for that rhythm, not for an empty inbox.
Book home and clinic visits
Send the intake pack before the visit
Chase report deadlines the therapist set
Track NDIS or insurer report due dates
File signed reports to the referrer
Book home and clinic visits. For occupational therapists, that work sits beside Cliniko, Halaxy or the practice diary. The principal still makes the call above it.
Send the intake pack before the visit. Ask each finalist for occupational therapists when they last did this, and whether they did it in Cliniko, Halaxy or the practice diary.
The brief for occupational therapists should treat this as a standing job: chase report deadlines the therapist set. Cliniko, Halaxy or the practice diary is where the office checks it.
Track NDIS or insurer report due dates. If the hire has not used Cliniko, Halaxy or the practice diary, the first month for occupational therapists includes learning it, and the principal still reviews the output.
File signed reports to the referrer. For occupational therapists, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Cliniko, Halaxy or the practice diary in the brief for occupational therapists when the hire will use it in the first week.
Say whether A report-due list is required on day one for occupational therapists, or taught after the start.
A short task in The intake pack can be part of the interview for occupational therapists, if you want to see the work.
You grant access to Travel-time blocks the therapist approved. For occupational therapists, the hire should have that login before week two.
Cliniko, Halaxy or the practice diary
A report-due list
The intake pack
Travel-time blocks the therapist approved
The line
Compliance boundary
The hire does not assess function or write a clinical report.
For occupational therapists, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an admin assistant for the diary and the report chase.
Three people are introduced for occupational therapists. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the occupational therapists brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for occupational therapists are for learning Cliniko, Halaxy or the practice diary and the way the office already hands work across.
- 02
By day 60 this should be routine for occupational therapists: Chase report deadlines the therapist set.
- 03
The day-90 review asks one question for occupational therapists: is “File signed reports to the referrer” happening without you chasing it?
What we ask before we search
- On the call for occupational therapists, we ask who does this today: book home and clinic visits.
- We ask which of these the hire for occupational therapists must open on day one: Cliniko, Halaxy or the practice diary, A report-due list, The intake pack.
- For occupational therapists, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for occupational therapists before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.