Virtual assistant
Virtual assistant for solar companies
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for solar companies chases proposals, rebates paperwork and install dates.
The salesperson still designs the system and the installer still signs off.
Two jobs shape a normal week for solar: Book site visits the salesperson will run, and chase electricity bills for the proposal. Firms hire for that rhythm, not for an empty inbox.
Book site visits the salesperson will run
Chase electricity bills for the proposal
Update the install date in OpenSolar
Prep rebate paperwork for the designer to check
Confirm the customer the day before install
Book site visits the salesperson will run. For solar, that work sits beside OpenSolar or Aurora for the proposal file. The principal still makes the call above it.
Chase electricity bills for the proposal. Ask each finalist for solar when they last did this, and whether they did it in OpenSolar or Aurora for the proposal file.
The brief for solar should treat this as a standing job: update the install date in OpenSolar. OpenSolar or Aurora for the proposal file is where the office checks it.
Prep rebate paperwork for the designer to check. If the hire has not used OpenSolar or Aurora for the proposal file, the first month for solar includes learning it, and the principal still reviews the output.
Confirm the customer the day before install. For solar, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name OpenSolar or Aurora for the proposal file in the brief for solar when the hire will use it in the first week.
Say whether The rebate checklist the designer owns is required on day one for solar, or taught after the start.
A short task in A calendar for site visits and installs can be part of the interview for solar, if you want to see the work.
You grant access to ServiceM8 or the install board. For solar, the hire should have that login before week two.
OpenSolar or Aurora for the proposal file
The rebate checklist the designer owns
A calendar for site visits and installs
ServiceM8 or the install board
The line
Compliance boundary
The hire does not design a system, promise a rebate, or sign off an install.
For solar, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an assistant for the proposal file and the install calendar.
Three people are introduced for solar. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the solar brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for solar are for learning OpenSolar or Aurora for the proposal file and the way the office already hands work across.
- 02
By day 60 this should be routine for solar: Update the install date in OpenSolar.
- 03
The day-90 review asks one question for solar: is “Confirm the customer the day before install” happening without you chasing it?
What we ask before we search
- On the call for solar, we ask who does this today: book site visits the salesperson will run.
- We ask which of these the hire for solar must open on day one: OpenSolar or Aurora for the proposal file, The rebate checklist the designer owns, A calendar for site visits and installs.
- For solar, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for solar before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.