Virtual assistant
Virtual assistant for recruitment agencies
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for recruitment agencies screens inboxes, books interviews and updates the ATS.
The recruiter still judges the candidate and talks to the client.
Two jobs shape a normal week for recruitment agencies: Log applicants in JobAdder or Vincere, and book interviews into the consultant diary. Firms hire for that rhythm, not for an empty inbox.
Log applicants in JobAdder or Vincere
Book interviews into the consultant diary
Chase feedback after the interview
Write the first-pass CV summary for review
Update the job board ad the consultant approved
Log applicants in JobAdder or Vincere. For recruitment agencies, that work sits beside JobAdder, Vincere or Bullhorn. The principal still makes the call above it.
Book interviews into the consultant diary. Ask each finalist for recruitment agencies when they last did this, and whether they did it in JobAdder, Vincere or Bullhorn.
The brief for recruitment agencies should treat this as a standing job: chase feedback after the interview. JobAdder, Vincere or Bullhorn is where the office checks it.
Write the first-pass CV summary for review. If the hire has not used JobAdder, Vincere or Bullhorn, the first month for recruitment agencies includes learning it, and the principal still reviews the output.
Update the job board ad the consultant approved. For recruitment agencies, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name JobAdder, Vincere or Bullhorn in the brief for recruitment agencies when the hire will use it in the first week.
Say whether Seek or the job board the desk uses is required on day one for recruitment agencies, or taught after the start.
A short task in A calendar for candidate and client calls can be part of the interview for recruitment agencies, if you want to see the work.
You grant access to The scorecard the consultant wrote. For recruitment agencies, the hire should have that login before week two.
JobAdder, Vincere or Bullhorn
Seek or the job board the desk uses
A calendar for candidate and client calls
The scorecard the consultant wrote
The line
Compliance boundary
The hire does not make the hiring decision or negotiate a fee.
For recruitment agencies, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an assistant, a researcher and an appointment setter.
Three people are introduced for recruitment agencies. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the recruitment agencies brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for recruitment agencies are for learning JobAdder, Vincere or Bullhorn and the way the office already hands work across.
- 02
By day 60 this should be routine for recruitment agencies: Chase feedback after the interview.
- 03
The day-90 review asks one question for recruitment agencies: is “Update the job board ad the consultant approved” happening without you chasing it?
What we ask before we search
- On the call for recruitment agencies, we ask who does this today: log applicants in JobAdder or Vincere.
- We ask which of these the hire for recruitment agencies must open on day one: JobAdder, Vincere or Bullhorn, Seek or the job board the desk uses, A calendar for candidate and client calls.
- For recruitment agencies, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for recruitment agencies before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.