Virtual assistant
Virtual assistant for physiotherapy
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for physiotherapy fills the book and chases treatment-plan visits.
The physio still assesses and writes the plan.
Two jobs shape a normal week for physiotherapy: Book initial and review visits in Cliniko, and send exercise-plan reminders the physio approved. Firms hire for that rhythm, not for an empty inbox.
Book initial and review visits in Cliniko
Send exercise-plan reminders the physio approved
Fill cancellations from the waitlist
Check EPC referral dates before the visit
Receipt the gap the clinic rules describe
Book initial and review visits in Cliniko. For physiotherapy, that work sits beside Cliniko or Nookal. The principal still makes the call above it.
Send exercise-plan reminders the physio approved. Ask each finalist for physiotherapy when they last did this, and whether they did it in Cliniko or Nookal.
The brief for physiotherapy should treat this as a standing job: fill cancellations from the waitlist. Cliniko or Nookal is where the office checks it.
Check EPC referral dates before the visit. If the hire has not used Cliniko or Nookal, the first month for physiotherapy includes learning it, and the principal still reviews the output.
Receipt the gap the clinic rules describe. For physiotherapy, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Cliniko or Nookal in the brief for physiotherapy when the hire will use it in the first week.
Say whether HotDoc or the clinic booking page is required on day one for physiotherapy, or taught after the start.
A short task in A waitlist the practice manager owns can be part of the interview for physiotherapy, if you want to see the work.
You grant access to Xero for the invoices the clinic coded. For physiotherapy, the hire should have that login before week two.
Cliniko or Nookal
HotDoc or the clinic booking page
A waitlist the practice manager owns
Xero for the invoices the clinic coded
The line
Compliance boundary
The hire does not assess, prescribe exercises, or change a plan.
For physiotherapy, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a physiotherapy receptionist and an admin assistant.
Three people are introduced for physiotherapy. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the physiotherapy brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for physiotherapy are for learning Cliniko or Nookal and the way the office already hands work across.
- 02
By day 60 this should be routine for physiotherapy: Fill cancellations from the waitlist.
- 03
The day-90 review asks one question for physiotherapy: is “Receipt the gap the clinic rules describe” happening without you chasing it?
What we ask before we search
- On the call for physiotherapy, we ask who does this today: book initial and review visits in Cliniko.
- We ask which of these the hire for physiotherapy must open on day one: Cliniko or Nookal, HotDoc or the clinic booking page, A waitlist the practice manager owns.
- For physiotherapy, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for physiotherapy before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.