Virtual assistant
Virtual assistant for veterinary clinics
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for veterinary clinics runs the book, reminders and client updates.
The vet still diagnoses and treats the animal.
Two jobs shape a normal week for veterinary clinics: Book consults in ezyVet or RxWorks, and send vaccination and dental reminders. Firms hire for that rhythm, not for an empty inbox.
Book consults in ezyVet or RxWorks
Send vaccination and dental reminders
Confirm surgery admission instructions
Chase unpaid accounts the clinic approved
Order retail stock the practice manager listed
Book consults in ezyVet or RxWorks. For veterinary clinics, that work sits beside ezyVet, RxWorks or OpenVPMS. The principal still makes the call above it.
Send vaccination and dental reminders. Ask each finalist for veterinary clinics when they last did this, and whether they did it in ezyVet, RxWorks or OpenVPMS.
The brief for veterinary clinics should treat this as a standing job: confirm surgery admission instructions. ezyVet, RxWorks or OpenVPMS is where the office checks it.
Chase unpaid accounts the clinic approved. If the hire has not used ezyVet, RxWorks or OpenVPMS, the first month for veterinary clinics includes learning it, and the principal still reviews the output.
Order retail stock the practice manager listed. For veterinary clinics, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name ezyVet, RxWorks or OpenVPMS in the brief for veterinary clinics when the hire will use it in the first week.
Say whether The reminder list the clinic owns is required on day one for veterinary clinics, or taught after the start.
A short task in A surgery admission checklist can be part of the interview for veterinary clinics, if you want to see the work.
You grant access to Xero or the clinic till rules. For veterinary clinics, the hire should have that login before week two.
ezyVet, RxWorks or OpenVPMS
The reminder list the clinic owns
A surgery admission checklist
Xero or the clinic till rules
The line
Compliance boundary
The hire does not diagnose, dose, or give treatment advice.
For veterinary clinics, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a clinic receptionist and an admin assistant.
Three people are introduced for veterinary clinics. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the veterinary clinics brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for veterinary clinics are for learning ezyVet, RxWorks or OpenVPMS and the way the office already hands work across.
- 02
By day 60 this should be routine for veterinary clinics: Confirm surgery admission instructions.
- 03
The day-90 review asks one question for veterinary clinics: is “Order retail stock the practice manager listed” happening without you chasing it?
What we ask before we search
- On the call for veterinary clinics, we ask who does this today: book consults in ezyVet or RxWorks.
- We ask which of these the hire for veterinary clinics must open on day one: ezyVet, RxWorks or OpenVPMS, The reminder list the clinic owns, A surgery admission checklist.
- For veterinary clinics, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for veterinary clinics before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.