Virtual assistant
Virtual assistant for residential builders
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for residential builders chases selections, variations and the client update.
The builder still prices, signs and runs the site.
Two jobs shape a normal week for residential builders: Chase client selections against the program, and prepare variation paperwork for the builder to sign. Firms hire for that rhythm, not for an empty inbox.
Chase client selections against the program
Prepare variation paperwork for the builder to sign
Update the client on the dates the builder approved
File certificates to the job
Keep the procurement list current
Chase client selections against the program. For residential builders, that work sits beside Procore, Buildertrend or a job spreadsheet. The principal still makes the call above it.
Prepare variation paperwork for the builder to sign. Ask each finalist for residential builders when they last did this, and whether they did it in Procore, Buildertrend or a job spreadsheet.
The brief for residential builders should treat this as a standing job: update the client on the dates the builder approved. Procore, Buildertrend or a job spreadsheet is where the office checks it.
File certificates to the job. If the hire has not used Procore, Buildertrend or a job spreadsheet, the first month for residential builders includes learning it, and the principal still reviews the output.
Keep the procurement list current. For residential builders, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Procore, Buildertrend or a job spreadsheet in the brief for residential builders when the hire will use it in the first week.
Say whether A selections tracker is required on day one for residential builders, or taught after the start.
A short task in A variation template can be part of the interview for residential builders, if you want to see the work.
You grant access to A certificate folder. For residential builders, the hire should have that login before week two.
Procore, Buildertrend or a job spreadsheet
A selections tracker
A variation template
A certificate folder
The line
Compliance boundary
The hire does not price a variation, direct a trade, or certify the build.
For residential builders, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a client-admin assistant and a document controller.
Three people are introduced for residential builders. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the residential builders brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for residential builders are for learning Procore, Buildertrend or a job spreadsheet and the way the office already hands work across.
- 02
By day 60 this should be routine for residential builders: Update the client on the dates the builder approved.
- 03
The day-90 review asks one question for residential builders: is “Keep the procurement list current” happening without you chasing it?
What we ask before we search
- On the call for residential builders, we ask who does this today: chase client selections against the program.
- We ask which of these the hire for residential builders must open on day one: Procore, Buildertrend or a job spreadsheet, A selections tracker, A variation template.
- For residential builders, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for residential builders before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.