Virtual assistant
Physiotherapy receptionist
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A physiotherapy receptionist fills cancellations and books the treatment plan.
The physio still assesses and writes the plan.
Two jobs shape a normal week for physiotherapy: Answer the clinic phone, and book initial and follow-up visits. Firms hire for that rhythm, not for an empty inbox.
Answer the clinic phone
Book initial and follow-up visits
Fill cancellations from the waitlist
Check the referral date is on file
Pass clinical questions to the physio
Answer the clinic phone. For physiotherapy, that work sits beside Cliniko or Nookal. The principal still makes the call above it.
Book initial and follow-up visits. Ask each finalist for physiotherapy when they last did this, and whether they did it in Cliniko or Nookal.
The brief for physiotherapy should treat this as a standing job: fill cancellations from the waitlist. Cliniko or Nookal is where the office checks it.
Check the referral date is on file. If the hire has not used Cliniko or Nookal, the first month for physiotherapy includes learning it, and the principal still reviews the output.
Pass clinical questions to the physio. For physiotherapy, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Cliniko or Nookal in the brief for physiotherapy when the hire will use it in the first week.
Say whether The waitlist is required on day one for physiotherapy, or taught after the start.
A short task in A referral-date check can be part of the interview for physiotherapy, if you want to see the work.
You grant access to The phone script. For physiotherapy, the hire should have that login before week two.
Cliniko or Nookal
The waitlist
A referral-date check
The phone script
The line
Compliance boundary
The hire does not suggest exercises or change a plan.
For physiotherapy, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a receptionist for the physio front desk.
Three people are introduced for physiotherapy. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the physiotherapy brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for physiotherapy are for learning Cliniko or Nookal and the way the office already hands work across.
- 02
By day 60 this should be routine for physiotherapy: Fill cancellations from the waitlist.
- 03
The day-90 review asks one question for physiotherapy: is “Pass clinical questions to the physio” happening without you chasing it?
What we ask before we search
- On the call for physiotherapy, we ask who does this today: answer the clinic phone.
- We ask which of these the hire for physiotherapy must open on day one: Cliniko or Nookal, The waitlist, A referral-date check.
- For physiotherapy, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for physiotherapy before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.