Ecommerce & Retail
Bookkeeping for ecommerce
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
Bookkeeping for ecommerce matches payouts, fees and the sales channel.
A reviewer still signs the return. This is not a BAS product page.
Two jobs shape a normal week for ecommerce & retail: Match Shopify payouts to the clearing account, and code Amazon and eBay fees from the settlement. Firms hire for that rhythm, not for an empty inbox.
Match Shopify payouts to the clearing account
Code Amazon and eBay fees from the settlement
Reconcile refunds to the rule you wrote
Chase supplier bills for the stock you received
Prepare the monthly pack for the reviewer
Match Shopify payouts to the clearing account. For ecommerce & retail, that work sits beside Xero or QuickBooks. The principal still makes the call above it.
Code Amazon and eBay fees from the settlement. Ask each finalist for ecommerce & retail when they last did this, and whether they did it in Xero or QuickBooks.
The brief for ecommerce & retail should treat this as a standing job: reconcile refunds to the rule you wrote. Xero or QuickBooks is where the office checks it.
Chase supplier bills for the stock you received. If the hire has not used Xero or QuickBooks, the first month for ecommerce & retail includes learning it, and the principal still reviews the output.
Prepare the monthly pack for the reviewer. For ecommerce & retail, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Xero or QuickBooks in the brief for ecommerce & retail when the hire will use it in the first week.
Say whether A2X or the payout clearing method you use is required on day one for ecommerce & retail, or taught after the start.
A short task in Shopify, Amazon and eBay settlement reports can be part of the interview for ecommerce & retail, if you want to see the work.
You grant access to The chart of accounts you set. For ecommerce & retail, the hire should have that login before week two.
Xero or QuickBooks
A2X or the payout clearing method you use
Shopify, Amazon and eBay settlement reports
The chart of accounts you set
The line
Compliance boundary
The hire prepares the file. A registered agent still lodges returns.
For ecommerce & retail, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a bookkeeper who has done marketplace payouts, not a general shop VA.
Three people are introduced for ecommerce & retail. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the ecommerce & retail brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for ecommerce & retail are for learning Xero or QuickBooks and the way the office already hands work across.
- 02
By day 60 this should be routine for ecommerce & retail: Reconcile refunds to the rule you wrote.
- 03
The day-90 review asks one question for ecommerce & retail: is “Prepare the monthly pack for the reviewer” happening without you chasing it?
What we ask before we search
- On the call for ecommerce & retail, we ask who does this today: match Shopify payouts to the clearing account.
- We ask which of these the hire for ecommerce & retail must open on day one: Xero or QuickBooks, A2X or the payout clearing method you use, Shopify, Amazon and eBay settlement reports.
- For ecommerce & retail, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for ecommerce & retail before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.