Virtual assistant
Virtual assistant for mechanics
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for mechanics books the hoist, chases approvals and orders parts.
The mechanic still diagnoses and prices the repair.
Two jobs shape a normal week for auto mechanics: Book services in MechanicDesk or Workshop Software, and send the inspection quote the mechanic wrote. Firms hire for that rhythm, not for an empty inbox.
Book services in MechanicDesk or Workshop Software
Send the inspection quote the mechanic wrote
Order parts from the supplier the shop uses
Text the customer when the car is ready
Chase unpaid invoices after pickup
Book services in MechanicDesk or Workshop Software. For auto mechanics, that work sits beside PartsCheck or the parts supplier. The principal still makes the call above it.
Send the inspection quote the mechanic wrote. Ask each finalist for auto mechanics when they last did this, and whether they did it in MechanicDesk or Workshop Software.
The brief for auto mechanics should treat this as a standing job: order parts from the supplier the shop uses. MechanicDesk or Workshop Software is where the office checks it.
Text the customer when the car is ready. If the hire has not used MechanicDesk or Workshop Software, the first month for auto mechanics includes learning it, and the principal still reviews the output.
Chase unpaid invoices after pickup. For auto mechanics, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name MechanicDesk or Workshop Software in the brief for auto mechanics when the hire will use it in the first week.
Say whether PartsCheck or the parts supplier is required on day one for auto mechanics, or taught after the start.
A short task in SMS for ready and approval messages can be part of the interview for auto mechanics, if you want to see the work.
You grant access to Xero for the invoice the shop coded. For auto mechanics, the hire should have that login before week two.
MechanicDesk or Workshop Software
PartsCheck or the parts supplier
SMS for ready and approval messages
Xero for the invoice the shop coded
The line
Compliance boundary
The hire does not diagnose a fault or approve a repair price.
For auto mechanics, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a service advisor assistant and a bookkeeper.
Three people are introduced for auto mechanics. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the auto mechanics brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for auto mechanics are for learning MechanicDesk or Workshop Software and the way the office already hands work across.
- 02
By day 60 this should be routine for auto mechanics: Order parts from the supplier the shop uses.
- 03
The day-90 review asks one question for auto mechanics: is “Chase unpaid invoices after pickup” happening without you chasing it?
What we ask before we search
- On the call for auto mechanics, we ask who does this today: book services in MechanicDesk or Workshop Software.
- We ask which of these the hire for auto mechanics must open on day one: MechanicDesk or Workshop Software, PartsCheck or the parts supplier, SMS for ready and approval messages.
- For auto mechanics, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for auto mechanics before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.