Virtual assistant
Virtual assistant for architecture
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for architecture studios runs document control, the program and consultant chasing.
The architect still designs and signs the drawings.
Two jobs shape a normal week for architecture: Issue the current drawing revision, and chase consultants for the dates on the program. Firms hire for that rhythm, not for an empty inbox.
Issue the current drawing revision
Chase consultants for the dates on the program
File markups against the revision
Prep the meeting notes for the architect to edit
Update the project directory
Issue the current drawing revision. For architecture, that work sits beside Newforma, Asana or the studio job file. The principal still makes the call above it.
Chase consultants for the dates on the program. Ask each finalist for architecture when they last did this, and whether they did it in Newforma, Asana or the studio job file.
The brief for architecture should treat this as a standing job: file markups against the revision. Newforma, Asana or the studio job file is where the office checks it.
Prep the meeting notes for the architect to edit. If the hire has not used Newforma, Asana or the studio job file, the first month for architecture includes learning it, and the principal still reviews the output.
Update the project directory. For architecture, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Newforma, Asana or the studio job file in the brief for architecture when the hire will use it in the first week.
Say whether A revision register is required on day one for architecture, or taught after the start.
A short task in The consultant contact list can be part of the interview for architecture, if you want to see the work.
You grant access to Xero for the stage invoice the director coded. For architecture, the hire should have that login before week two.
Newforma, Asana or the studio job file
A revision register
The consultant contact list
Xero for the stage invoice the director coded
The line
Compliance boundary
The hire does not design, mark up a drawing as approved, or sign a certificate.
For architecture, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a document controller and a studio assistant.
Three people are introduced for architecture. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the architecture brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for architecture are for learning Newforma, Asana or the studio job file and the way the office already hands work across.
- 02
By day 60 this should be routine for architecture: File markups against the revision.
- 03
The day-90 review asks one question for architecture: is “Update the project directory” happening without you chasing it?
What we ask before we search
- On the call for architecture, we ask who does this today: issue the current drawing revision.
- We ask which of these the hire for architecture must open on day one: Newforma, Asana or the studio job file, A revision register, The consultant contact list.
- For architecture, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for architecture before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.