Virtual assistant
Virtual assistant for conveyancers
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for conveyancers chases certificates, searches and the settlement checklist.
The conveyancer still advises and signs the documents.
Two jobs shape a normal week for conveyancers: Order searches in the tool the firm uses, and chase certificates against the settlement date. Firms hire for that rhythm, not for an empty inbox.
Order searches in the tool the firm uses
Chase certificates against the settlement date
Update the matter checklist daily
Book settlement times the conveyancer set
File signed documents to the matter
Order searches in the tool the firm uses. For conveyancers, that work sits beside LEAP or the firm matter system. The principal still makes the call above it.
Chase certificates against the settlement date. Ask each finalist for conveyancers when they last did this, and whether they did it in LEAP or the firm matter system.
The brief for conveyancers should treat this as a standing job: update the matter checklist daily. LEAP or the firm matter system is where the office checks it.
Book settlement times the conveyancer set. If the hire has not used LEAP or the firm matter system, the first month for conveyancers includes learning it, and the principal still reviews the output.
File signed documents to the matter. For conveyancers, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name LEAP or the firm matter system in the brief for conveyancers when the hire will use it in the first week.
Say whether triSearch, InfoTrack or PEXA for the searches you named is required on day one for conveyancers, or taught after the start.
A short task in A settlement checklist with dates can be part of the interview for conveyancers, if you want to see the work.
You grant access to The firm precedent letters. For conveyancers, the hire should have that login before week two.
LEAP or the firm matter system
triSearch, InfoTrack or PEXA for the searches you named
A settlement checklist with dates
The firm precedent letters
The line
Compliance boundary
The hire does not give conveyancing advice or sign a transfer.
For conveyancers, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an assistant who can work inside the matter system you name.
Three people are introduced for conveyancers. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the conveyancers brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for conveyancers are for learning LEAP or the firm matter system and the way the office already hands work across.
- 02
By day 60 this should be routine for conveyancers: Update the matter checklist daily.
- 03
The day-90 review asks one question for conveyancers: is “File signed documents to the matter” happening without you chasing it?
What we ask before we search
- On the call for conveyancers, we ask who does this today: order searches in the tool the firm uses.
- We ask which of these the hire for conveyancers must open on day one: LEAP or the firm matter system, triSearch, InfoTrack or PEXA for the searches you named, A settlement checklist with dates.
- For conveyancers, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for conveyancers before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.