Virtual assistant
Virtual assistant for exercise physiologists
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for exercise physiologists manages the session book and plan reminders.
The EP still assesses and prescribes the program.
Two jobs shape a normal week for exercise physiologists: Book initial assessments and sessions, and send program reminders the EP approved. Firms hire for that rhythm, not for an empty inbox.
Book initial assessments and sessions
Send program reminders the EP approved
Check referral dates before the visit
Fill late cancellations
Receipt the gap the clinic rules describe
Book initial assessments and sessions. For exercise physiologists, that work sits beside Cliniko or Nookal. The principal still makes the call above it.
Send program reminders the EP approved. Ask each finalist for exercise physiologists when they last did this, and whether they did it in Cliniko or Nookal.
The brief for exercise physiologists should treat this as a standing job: check referral dates before the visit. Cliniko or Nookal is where the office checks it.
Fill late cancellations. If the hire has not used Cliniko or Nookal, the first month for exercise physiologists includes learning it, and the principal still reviews the output.
Receipt the gap the clinic rules describe. For exercise physiologists, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Cliniko or Nookal in the brief for exercise physiologists when the hire will use it in the first week.
Say whether A referral-date list is required on day one for exercise physiologists, or taught after the start.
A short task in Program reminder templates can be part of the interview for exercise physiologists, if you want to see the work.
You grant access to The session calendar. For exercise physiologists, the hire should have that login before week two.
Cliniko or Nookal
A referral-date list
Program reminder templates
The session calendar
The line
Compliance boundary
The hire does not prescribe exercise or change a program.
For exercise physiologists, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a clinic assistant for the book and the reminders.
Three people are introduced for exercise physiologists. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the exercise physiologists brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for exercise physiologists are for learning Cliniko or Nookal and the way the office already hands work across.
- 02
By day 60 this should be routine for exercise physiologists: Check referral dates before the visit.
- 03
The day-90 review asks one question for exercise physiologists: is “Receipt the gap the clinic rules describe” happening without you chasing it?
What we ask before we search
- On the call for exercise physiologists, we ask who does this today: book initial assessments and sessions.
- We ask which of these the hire for exercise physiologists must open on day one: Cliniko or Nookal, A referral-date list, Program reminder templates.
- For exercise physiologists, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for exercise physiologists before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.