Virtual assistant
Virtual assistant for pharmacies
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for pharmacies handles supplier admin, roster notes and the customer inbox.
The pharmacist still dispenses and counsels.
Two jobs shape a normal week for pharmacies: Chase supplier invoices and credits, and update the roster notes the pharmacist approved. Firms hire for that rhythm, not for an empty inbox.
Chase supplier invoices and credits
Update the roster notes the pharmacist approved
Reply to click-and-collect messages from the script
Log Webster or DA orders for the pharmacist to check
File compliance admin the pharmacist signed
Chase supplier invoices and credits. For pharmacies, that work sits beside The dispense system, view only unless the brief says otherwise. The principal still makes the call above it.
Update the roster notes the pharmacist approved. Ask each finalist for pharmacies when they last did this, and whether they did it in The dispense system, view only unless the brief says otherwise.
The brief for pharmacies should treat this as a standing job: reply to click-and-collect messages from the script. The dispense system, view only unless the brief says otherwise is where the office checks it.
Log Webster or DA orders for the pharmacist to check. If the hire has not used The dispense system, view only unless the brief says otherwise, the first month for pharmacies includes learning it, and the principal still reviews the output.
File compliance admin the pharmacist signed. For pharmacies, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name The dispense system, view only unless the brief says otherwise in the brief for pharmacies when the hire will use it in the first week.
Say whether A supplier invoice folder is required on day one for pharmacies, or taught after the start.
A short task in The click-and-collect script can be part of the interview for pharmacies, if you want to see the work.
You grant access to Xero for the coded supplier bill. For pharmacies, the hire should have that login before week two.
The dispense system, view only unless the brief says otherwise
A supplier invoice folder
The click-and-collect script
Xero for the coded supplier bill
The line
Compliance boundary
The hire does not dispense, counsel, or handle a clinical query.
For pharmacies, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an admin assistant for suppliers, roster notes and the inbox.
Three people are introduced for pharmacies. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the pharmacies brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for pharmacies are for learning The dispense system, view only unless the brief says otherwise and the way the office already hands work across.
- 02
By day 60 this should be routine for pharmacies: Reply to click-and-collect messages from the script.
- 03
The day-90 review asks one question for pharmacies: is “File compliance admin the pharmacist signed” happening without you chasing it?
What we ask before we search
- On the call for pharmacies, we ask who does this today: chase supplier invoices and credits.
- We ask which of these the hire for pharmacies must open on day one: The dispense system, view only unless the brief says otherwise, A supplier invoice folder, The click-and-collect script.
- For pharmacies, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for pharmacies before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.