ScaleHorse

Virtual assistant

Virtual assistant for painters

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

Start here

Tell us the role. We'll set up the call.

or book a call directly

A painter rolling white paint onto an interior wall.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A virtual assistant for painters books quotes, confirms colours and chases the invoice.

The painter still prices and does the work.

Two jobs shape a normal week for painters: Book site quotes the painter will walk, and send the quote the painter priced. Firms hire for that rhythm, not for an empty inbox.

  • Book site quotes the painter will walk

  • Send the quote the painter priced

  • Confirm colours and access the day before

  • Schedule the crew

  • Chase the invoice after completion

Book site quotes the painter will walk. For painters, that work sits beside ServiceM8 or Tradify. The principal still makes the call above it.

Send the quote the painter priced. Ask each finalist for painters when they last did this, and whether they did it in ServiceM8 or Tradify.

The brief for painters should treat this as a standing job: confirm colours and access the day before. ServiceM8 or Tradify is where the office checks it.

Schedule the crew. If the hire has not used ServiceM8 or Tradify, the first month for painters includes learning it, and the principal still reviews the output.

Chase the invoice after completion. For painters, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name ServiceM8 or Tradify in the brief for painters when the hire will use it in the first week.

Say whether A colour and access checklist is required on day one for painters, or taught after the start.

A short task in A crew calendar can be part of the interview for painters, if you want to see the work.

You grant access to Xero for the final invoice. For painters, the hire should have that login before week two.

  • ServiceM8 or Tradify

  • A colour and access checklist

  • A crew calendar

  • Xero for the final invoice

The line

Compliance boundary

The hire does not price a job or promise a finish date the painter has not set.

For painters, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place a booking assistant and a bookkeeper.

Three people are introduced for painters. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the painters brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for painters are for learning ServiceM8 or Tradify and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for painters: Confirm colours and access the day before.

  3. 03

    The day-90 review asks one question for painters: is “Chase the invoice after completion” happening without you chasing it?

What we ask before we search

  • On the call for painters, we ask who does this today: book site quotes the painter will walk.
  • We ask which of these the hire for painters must open on day one: ServiceM8 or Tradify, A colour and access checklist, A crew calendar.
  • For painters, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for painters before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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