Virtual assistant
Psychologists receptionist
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A psychologists receptionist manages the confidential diary and the intake call.
The psychologist still provides the session.
Two jobs shape a normal week for psychology: Book sessions without naming the issue in a shared calendar, and send intake forms. Firms hire for that rhythm, not for an empty inbox.
Book sessions without naming the issue in a shared calendar
Send intake forms
Place reminders with no clinical detail
Take a message for between-session contact
Follow the risk escalation list you wrote
Book sessions without naming the issue in a shared calendar. For psychology, that work sits beside Halaxy or Power Diary. The principal still makes the call above it.
Send intake forms. Ask each finalist for psychology when they last did this, and whether they did it in Halaxy or Power Diary.
The brief for psychology should treat this as a standing job: place reminders with no clinical detail. Halaxy or Power Diary is where the office checks it.
Take a message for between-session contact. If the hire has not used Halaxy or Power Diary, the first month for psychology includes learning it, and the principal still reviews the output.
Follow the risk escalation list you wrote. For psychology, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Halaxy or Power Diary in the brief for psychology when the hire will use it in the first week.
Say whether A private diary is required on day one for psychology, or taught after the start.
A short task in Intake forms can be part of the interview for psychology, if you want to see the work.
You grant access to The escalation list. For psychology, the hire should have that login before week two.
Halaxy or Power Diary
A private diary
Intake forms
The escalation list
The line
Compliance boundary
The hire does not counsel or assess risk. They follow the escalation list.
For psychology, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a receptionist for the psychology practice phone.
Three people are introduced for psychology. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the psychology brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for psychology are for learning Halaxy or Power Diary and the way the office already hands work across.
- 02
By day 60 this should be routine for psychology: Place reminders with no clinical detail.
- 03
The day-90 review asks one question for psychology: is “Follow the risk escalation list you wrote” happening without you chasing it?
What we ask before we search
- On the call for psychology, we ask who does this today: book sessions without naming the issue in a shared calendar.
- We ask which of these the hire for psychology must open on day one: Halaxy or Power Diary, A private diary, Intake forms.
- For psychology, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for psychology before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
Related industries
Virtual assistant
Psychology
A virtual assistant for psychology manages the diary, reminders and intake forms.
Virtual assistant
Construction
A virtual assistant for construction chases documents, variations and the procurement trail.
Virtual assistant
Consulting & Professional Services
A virtual assistant for consulting runs proposals, scheduling and the engagement file.
Virtual assistant
Conveyancers
A virtual assistant for conveyancers chases certificates, searches and the settlement checklist.
Virtual assistant
Counsellors
A virtual assistant for counsellors manages the diary, intake and reminders.
Virtual assistant
Dental Practices
A virtual assistant for dental practices runs the book, recalls and treatment-plan admin.
Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.