Healthcare & Allied Health Clinics
Virtual assistant for healthcare clinics
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for healthcare clinics runs the book, recalls and the inbox.
Clinicians still diagnose, treat and write the notes.
Two jobs shape a normal week for healthcare & allied health clinics: Book and move appointments in the clinic system, and send recalls the clinic protocol already lists. Firms hire for that rhythm, not for an empty inbox.
Book and move appointments in the clinic system
Send recalls the clinic protocol already lists
Take new-patient details before the visit
Chase unpaid invoices the clinic approved
Scan referrals into the record the clinician owns
Book and move appointments in the clinic system. For healthcare & allied health clinics, that work sits beside Cliniko, Halaxy or Nookal. The principal still makes the call above it.
Send recalls the clinic protocol already lists. Ask each finalist for healthcare & allied health clinics when they last did this, and whether they did it in Cliniko, Halaxy or Nookal.
The brief for healthcare & allied health clinics should treat this as a standing job: take new-patient details before the visit. Cliniko, Halaxy or Nookal is where the office checks it.
Chase unpaid invoices the clinic approved. If the hire has not used Cliniko, Halaxy or Nookal, the first month for healthcare & allied health clinics includes learning it, and the principal still reviews the output.
Scan referrals into the record the clinician owns. For healthcare & allied health clinics, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Cliniko, Halaxy or Nookal in the brief for healthcare & allied health clinics when the hire will use it in the first week.
Say whether Best Practice or MedicalDirector where the clinic uses them is required on day one for healthcare & allied health clinics, or taught after the start.
A short task in HotDoc or the clinic booking page can be part of the interview for healthcare & allied health clinics, if you want to see the work.
You grant access to A recall list the clinician signed off. For healthcare & allied health clinics, the hire should have that login before week two.
Cliniko, Halaxy or Nookal
Best Practice or MedicalDirector where the clinic uses them
HotDoc or the clinic booking page
A recall list the clinician signed off
The line
Compliance boundary
The hire does not triage symptoms, diagnose, or write clinical notes.
For healthcare & allied health clinics, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place an allied health receptionist, an admin assistant and a bookkeeper.
Three people are introduced for healthcare & allied health clinics. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the healthcare & allied health clinics brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for healthcare & allied health clinics are for learning Cliniko, Halaxy or Nookal and the way the office already hands work across.
- 02
By day 60 this should be routine for healthcare & allied health clinics: Take new-patient details before the visit.
- 03
The day-90 review asks one question for healthcare & allied health clinics: is “Scan referrals into the record the clinician owns” happening without you chasing it?
What we ask before we search
- On the call for healthcare & allied health clinics, we ask who does this today: book and move appointments in the clinic system.
- We ask which of these the hire for healthcare & allied health clinics must open on day one: Cliniko, Halaxy or Nookal, Best Practice or MedicalDirector where the clinic uses them, HotDoc or the clinic booking page.
- For healthcare & allied health clinics, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for healthcare & allied health clinics before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.