Virtual assistant
Virtual assistant for fitness studios
The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.
The fee
USD 2,795
Charged once. No monthly markup on the wage.
The shortlist
21 days
The target from an agreed brief to three finalists.
The guarantee
6 months
Another search if it does not work out. Not a refund.
The work
Tasks this hire takes
A virtual assistant for fitness studios runs memberships, the class book and failed payments.
The owner still sets the offer and coaches the floor.
Two jobs shape a normal week for fitness studios: Book intros and freeze memberships in the rules, and fill class waitlists. Firms hire for that rhythm, not for an empty inbox.
Book intros and freeze memberships in the rules
Fill class waitlists
Chase failed payments with the script you wrote
Update the timetable after the owner changes it
Reply to new-lead messages the same day
Book intros and freeze memberships in the rules. For fitness studios, that work sits beside Mindbody, Momence or Glofox. The principal still makes the call above it.
Fill class waitlists. Ask each finalist for fitness studios when they last did this, and whether they did it in Mindbody, Momence or Glofox.
The brief for fitness studios should treat this as a standing job: chase failed payments with the script you wrote. Mindbody, Momence or Glofox is where the office checks it.
Update the timetable after the owner changes it. If the hire has not used Mindbody, Momence or Glofox, the first month for fitness studios includes learning it, and the principal still reviews the output.
Reply to new-lead messages the same day. For fitness studios, write down what done looks like, and who is told when it is finished.
Day one
Software in the brief
Name Mindbody, Momence or Glofox in the brief for fitness studios when the hire will use it in the first week.
Say whether The membership rules you wrote is required on day one for fitness studios, or taught after the start.
A short task in A class waitlist can be part of the interview for fitness studios, if you want to see the work.
You grant access to A failed-payment script. For fitness studios, the hire should have that login before week two.
Mindbody, Momence or Glofox
The membership rules you wrote
A class waitlist
A failed-payment script
The line
Compliance boundary
The hire does not coach, prescribe training, or change the membership price.
For fitness studios, the interview repeats the boundary above. The hire should be able to say what they will not decide.
Who we introduce
Roles we place
We place a front-desk assistant and a marketing assistant for the lead inbox.
Three people are introduced for fitness studios. You interview them, and you choose the one who starts.
Pricing
The recruitment fee is USD 2,795, charged once.
USD 350 opens the search. USD 2,445 is due when you select someone.
A monthly markup is a different model. We do not add one.
Charged once
USD 2,795
You pay the person you select directly after that.
- Deposit to open the search
- USD 350
- Balance when you select someone
- USD 2,445
USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.
Guarantee
Six months
If the person you select leaves within six months, we search again.
That second search is not a refund.
What the replacement guarantee coversHow a search works
Process
- 01
Agree the brief
Agree the tasks, tools and hours
- 02
Search
We search and assess candidates
- 03
Shortlist
About 21 days to three finalists is a target
- 04
You choose
You interview them and you choose
Book a free call when the fitness studios brief is ready to open.
The first 90 days
- 01
Days 1 to 30 for fitness studios are for learning Mindbody, Momence or Glofox and the way the office already hands work across.
- 02
By day 60 this should be routine for fitness studios: Chase failed payments with the script you wrote.
- 03
The day-90 review asks one question for fitness studios: is “Reply to new-lead messages the same day” happening without you chasing it?
What we ask before we search
- On the call for fitness studios, we ask who does this today: book intros and freeze memberships in the rules.
- We ask which of these the hire for fitness studios must open on day one: Mindbody, Momence or Glofox, The membership rules you wrote, A class waitlist.
- For fitness studios, we ask you to say the line a new starter must not cross.
Shared hours are written into the brief for fitness studios before anyone is approached.
Book a call
Tell us the work. We'll introduce three people.
FAQ
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Post-Hire Support
We set you up to manage them.
Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.
We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.
This is general guidance, not a substitute for your own legal or tax adviser.
See Post-Hire Support- Onboarding guidance for the first 30, 60 and 90 days
- Communication tools and response expectations
- Meeting cadence and management frameworks
- KPI and performance guidance tailored to the role
- SOP guidance so knowledge doesn't live in your head
- Recommended tools for phone, payments, time tracking and messaging
- Best practices for remote and offshore team management
- Legal and compliance guide for engaging offshore team members
When you're ready
Send the role. Then pick a time.
A name, a number and the work you want to move. We'll use it to prepare the call.