ScaleHorse

Real Estate

Virtual assistant for real estate

The one-time recruitment fee is USD 2,795 (USD 350 deposit + USD 2,445 on hire). There is no ongoing recruitment markup. The six-month guarantee is a replacement search, not a refund.

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Tell us the role. We'll set up the call.

or book a call directly

A modern two-storey house with a pale facade, large windows and a front garden.

The fee

USD 2,795

Charged once. No monthly markup on the wage.

The shortlist

21 days

The target from an agreed brief to three finalists.

The guarantee

6 months

Another search if it does not work out. Not a refund.

The work

Tasks this hire takes

A real estate virtual assistant runs the listing desk and the lead chase.

The agent still prices the home and negotiates the sale.

Two jobs shape a normal week for real estate: Update the listing in Rex, Agentbox or VaultRE, and load the photos and the copy the agent approved. Firms hire for that rhythm, not for an empty inbox.

  • Update the listing in Rex, Agentbox or VaultRE

  • Load the photos and the copy the agent approved

  • Push the ad to REA or Domain

  • Call back portal leads the same day

  • Assemble the contract pack before exchange

Update the listing in Rex, Agentbox or VaultRE. For real estate, that work sits beside REA and Domain for the live ads. The principal still makes the call above it.

Load the photos and the copy the agent approved. Ask each finalist for real estate when they last did this, and whether they did it in Rex, Agentbox or VaultRE.

The brief for real estate should treat this as a standing job: push the ad to REA or Domain. Rex, Agentbox or VaultRE is where the office checks it.

Call back portal leads the same day. If the hire has not used Rex, Agentbox or VaultRE, the first month for real estate includes learning it, and the principal still reviews the output.

Assemble the contract pack before exchange. For real estate, write down what done looks like, and who is told when it is finished.

Day one

Software in the brief

Name Rex, Agentbox or VaultRE in the brief for real estate when the hire will use it in the first week.

Say whether REA and Domain for the live ads is required on day one for real estate, or taught after the start.

A short task in DocuSign or the office signing tool can be part of the interview for real estate, if you want to see the work.

You grant access to A shared calendar for opens and appraisals. For real estate, the hire should have that login before week two.

  • Rex, Agentbox or VaultRE

  • REA and Domain for the live ads

  • DocuSign or the office signing tool

  • A shared calendar for opens and appraisals

The line

Compliance boundary

The hire does not appraise, advise buyers, or sign a listing authority.

For real estate, the interview repeats the boundary above. The hire should be able to say what they will not decide.

Who we introduce

Roles we place

We place the assistant, an appointment setter and a cold caller.

Three people are introduced for real estate. You interview them, and you choose the one who starts.

Pricing

The recruitment fee is USD 2,795, charged once.

USD 350 opens the search. USD 2,445 is due when you select someone.

A monthly markup is a different model. We do not add one.

Charged once

USD 2,795

You pay the person you select directly after that.

Deposit to open the search
USD 350
Balance when you select someone
USD 2,445

USD 350 deposit + USD 2,445 on hire. A monthly markup is a different model.

Guarantee

Six months

If the person you select leaves within six months, we search again.

That second search is not a refund.

What the replacement guarantee covers

How a search works

Process

  1. 01

    Agree the brief

    Agree the tasks, tools and hours

  2. 02

    Search

    We search and assess candidates

  3. 03

    Shortlist

    About 21 days to three finalists is a target

  4. 04

    You choose

    You interview them and you choose

Book a free call when the real estate brief is ready to open.

The first 90 days

  1. 01

    Days 1 to 30 for real estate are for learning Rex, Agentbox or VaultRE and the way the office already hands work across.

  2. 02

    By day 60 this should be routine for real estate: Push the ad to REA or Domain.

  3. 03

    The day-90 review asks one question for real estate: is “Assemble the contract pack before exchange” happening without you chasing it?

What we ask before we search

  • On the call for real estate, we ask who does this today: update the listing in Rex, Agentbox or VaultRE.
  • We ask which of these the hire for real estate must open on day one: Rex, Agentbox or VaultRE, REA and Domain for the live ads, DocuSign or the office signing tool.
  • For real estate, we ask you to say the line a new starter must not cross.

Shared hours are written into the brief for real estate before anyone is approached.

Book a call

Tell us the work. We'll introduce three people.

Book a free call

FAQ

Related industries

Post-Hire Support

We set you up to manage them.

Never managed a remote hire before? We set you up with the tools to manage them: remote time tracking, a business call line with SMS, communication and messaging tools, payments, and onboarding guidance for the first 30, 60 and 90 days.

We guide you through the legal side of hiring offshore (contracts, contractor setup and paying them properly) and keep it simple.

This is general guidance, not a substitute for your own legal or tax adviser.

See Post-Hire Support
  • Onboarding guidance for the first 30, 60 and 90 days
  • Communication tools and response expectations
  • Meeting cadence and management frameworks
  • KPI and performance guidance tailored to the role
  • SOP guidance so knowledge doesn't live in your head
  • Recommended tools for phone, payments, time tracking and messaging
  • Best practices for remote and offshore team management
  • Legal and compliance guide for engaging offshore team members

When you're ready

Send the role. Then pick a time.

A name, a number and the work you want to move. We'll use it to prepare the call.

Start here

Tell us the role. We'll set up the call.

or book a call directly

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